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Terms and Conditions for hot air ballooning in the Hunter Valley with Wine Country Ballooning

Air Vistas Pty Ltd, trading as Wine Country Ballooning, Hunter Balloon Rides and Hunter Balloon Flights has a set of terms and conditions regarding the sale and use of their Balloon flights and Balloon flight gift vouchers.  Please carefully read the conditions before purchasing a balloon flight gift voucher or booking a balloon ride.
Our terms and conditions are similar to the rest of the aviation industry, please treat your booking in a similar way.


Under no circumstances will Air Vistas Pty Ltd be liable for direct, indirect, consequential or incidental damages, including but not limited to lost or damaged property, lost profits or savings or damages or disappointment. You will be required to complete an indemnity form prior to flying.

Air Vistas Pty Ltd may arrange for your flight to be carried out by another balloon company. In such instances, Air Vistas Pty Ltd accepts no liability in connection with such services or for any loss, injury, or damages to in respect to person or property.  Air Vistas Pty Ltd reserves the right to alter contents of product when deemed necessary.


In the unfortunate event you should have to alter or cancel your booking certain fees & conditions apply:

– within 72 hours of a flight you will not receive a refund.
– between 72 hours and 7 days prior to a flight, a $25 per person cancellation fee will be deducted from your refund.
– with more than 7 days notice of a flight, a $25 per booking fee will be deducted from your refund.
– Gift Vouchers are Non-Refundable


- NO changes are permitted within the 72 hours prior to your flight.
– A $25 per person rebooking fee will be charged for flight date alterations prior to this 72 hour period.


You will lose the full cost of your flight if you fail to show for your flight no matter what the reason. No refunds or flight rescheduling are allowed. You may send someone else in your place if you wish. Please let us know the name of the replacement person before the flight. If you are unduly concerned about your ability to attend the flight, travel insurance is recommended (contact your Insurance Broker). NB: Separate cancellation and alteration provisions apply to large groups and customised events. These are specified on the group booking documentation supplied. Air Vistas Pty Ltd reserves the right to amend these fees and notice periods. When special circumstances arise, some of these Terms and Conditions may be superseded by those published on your booking confirmation documentation or Gift Voucher.


Gift Vouchers are valid only when fully paid by the purchaser or distributor. Gift Vouchers cannot be redeemed for cash or refunded in part or full. Vouchers are transferable to other individuals with written permission of the voucher holder and are valid only for the period indicated thereon. Once the voucher has been redeemed (i.e. the flight date has been booked) all other terms relating to Alteration and Cancellation apply, however the value remains non-refundable.
Your Gift Voucher is strictly valid until the Expiry Date shown on your Gift Voucher, and you must fly within that period. No extensions are permitted. Please note that it may take several attempts to fly before a successful launch is achieved so Gift Voucher holders need to book well in advance of the expiry date.


Flight duration is approximately 45 minutes to 60 minutes.


Hot air ballooning relies on suitable weather conditions in order to proceed safely. Additionally, flights may depend on mechanical performance or staffing availability. When conditions are deemed by Air Vistas Pty Ltd to be unsuitable or unsafe to proceed, then the flight will be cancelled. Similarly a flight may be postponed due to less than minimum numbers being achieved.

In the unfortunate event that a flight must be delayed, rescheduled or cancelled due to any factor, Air Vistas Pty Ltd will hold payment and offer alternative dates. If you require a refund for a flight Air Vistas Pty Ltd  has cancelled, a $15 admin fee per booking applies. Any refunds will be processed in the same way as you originally paid for the ticket, otherwise extra admin fees apply. Refunds must be requested by email. Gift Vouchers are non-refundable. Air Vistas Pty Ltd will not accept any liability for travel, accommodation, inconvenience or other cost incurred or lost through such cancellations.


If your flight has been cancelled due to inclement weather conditions, please contact our office as soon as possible to rebook. Payment received for your flight will be held in credit and applied to the rebooking. Rebooking must be done within 12 months of the first cancelled flight date. There will be no refunds for bookings held on our system for longer than 12 months. Being a weather dependant activity it may take several attempts to fly.


(a) It is your responsibility to ensure that you have received booking confirmation details of your flight: please notify our office immediately and prior to your flight date if you do not have this information. You are required to follow our check-in procedures outlined on your Booking Confirmation prior to your flight.
(b) In the interests of safety, you undertake to follow the instruction of the pilot and ground crew, comply with any local codes of conduct and act sensibly and prudently at all times. You also agree to indemnify Air Vistas Pty Ltd, it’s owners, officers and employees for all loses and/or damage arising from any act or default on your part or the part of a member of your party. Under no circumstances at any time during the supply of Services should you or a member of your party be under the influence of drugs or alcohol, nor should you take medication that could affect or impair your judgment at this time.
(c) Check with your medical practitioner if you have a pre-existing medical condition that may be affected by the physical nature of hot air ballooning. Please be advised you will be asked to sign a health statement and waiver prior to your flight. You agree to indemnify Air Vistas Pty Ltd , it’s owners, officers and employees against any incident related to your health occurring during or after the supply of the Services. We do not fly pregnant ladies, the disabled, or people recovering from major operations. (read more info here)
(d) Personal belongings are taken at your own risk.
(e) Ballooning is an outdoor adventure activity, Air Vistas Pty Ltd cannot be held liable for damage to clothing.
We carry Air Carriers Liability Act Insurance up to $500,000 per passenger and $5,000,000 combined single limit legal liability.

Should you have any questions regarding the terms and conditions for your balloon ride, please call Wine Country Ballooning on 02 4991 7533.